Well, I'm rather certain I asked roughly week(s) or so ago on our "admin" list balug-admin-balug.org@lists.balug.org if we'd gotten confirmation on the "regular" meeting room, would have microphone, etc. I never got a response on that. I'd give a URL(s) to that item in the archives, but at present lists.balug.org. isn't pingable and isn't responding on TCP port 80.
I called the restaurant this Monday afternoon asking if BALUG had the 3rd Floor Banquet Facility: "The China Room" available and reserved for our regular meeting. Well, perhaps with some language issues and confusion, I seemed to get something that implied we had the room, but perhaps they might've got confused and thought I was some other party trying to reserve the room, or who knows what, ... though I did clearly and repeatedly mention and ask regarding BALUG, and regular monthly meeting we usually have in the 3rd Floor Banquet Facility: "The China Room", etc.
If we're sending relatively last minute stuff to the "announce" list that we don't have the larger room, and may not have AV capabilities and microphone and such, ... we might (rightly or wrongly) be scaring people off. Of course if we show up with 40 or more people (not infeasible, but 25 to 30 is probably more probable), that could be a fair bit of an "issue" if it is in fact the case that we don't have the 3rd Floor Banquet Facility: "The China Room" available (and AV hookup and microphone).
Okay, ... now lists.balug.org is responding again, here's the URL where I asked earlier: http://lists.balug.org/pipermail/balug-admin-balug.org/2005-September/000087...
This meeting's been fairly well publicized, so the turnout could be on the largish side (presumably a topic a fair number of folks are interested in, reasonable timing of earlier announcements to the BALUG announce lists, some mention on other lists, etc. ... I think I've also got at least 3 co-workers that I know of that are planning to attend too).
So, ... what can we do to reduce these communication SNAFUs?, e.g.: Last month there was nothing on the web site or sent to the lists about speaker (well, except one item that went out less than 7 hours before the meeting), so when I sent earlier "final" announcement out prior to the Sept. meeting, it indicated we had no speaker - then we have speaker show up at the meeting, indicating he'd confirmed apparently quite a while earlier. At the Sept. meeting, that we had a speaker was apparently a complete surprise to everyone (except the speaker himself) who showed up at the Sept. meeting. At the Sept. meeting, apparently no one - or at least no one that showed up at the meeting, was aware that the 3rd Floor Banquet Facility: "The China Room" wouldn't be available to us for that meeting (apparently they were working on some remodeling up there). I asked weeks ago (2005-09-30) regarding Oct. meeting and if we'll have 3rd Floor Banquet Facility: "The China Room" (and microphone and AV stuff). Until hours ago, I'd gotten no e-mail that addressed that. Based on observations that, excepting once, we'd always had our meeting on the 3rd floor, and prior assurances that we'd not be without microphone availability again - and also what response I got when I called the restaurant this Monday afternoon, I was working on the presumption that we'd have the 3rd Floor Banquet Facility: "The China Room", microphone, etc., available to us. Then less than 24 hours to the meeting, and we've got e-mail going out, including to the announce list, stating that we don't have the 3rd Floor Banquet Facility: "The China Room".
references/excerpts: http://lists.balug.org/pipermail/balug-announce-balug.org/2005-September/000... http://lists.balug.org/pipermail/balug-announce-balug.org/2005-September/000... http://lists.balug.org/pipermail/balug-admin-balug.org/2005-September/000087... http://lists.balug.org/pipermail/balug-announce-balug.org/2005-October/00004... http://lists.balug.org/pipermail/balug-talk-balug.org/2005-October/003509.ht...
Quoting Larry Platzek larryp@inow.com:
Dick Verna recieved a call this evening saying our usuall meeting room will not be available for the October meeting. We can meet in the main dining area. I know may/will have impact on A/V use I hope will still work without the projector. I think can still have a good meeting and see those who make it to the meeting!
We do have important change information, Will post after the meeting for those who do not make it to the meeting.
Boy, that was a tedious email to get through. I lost count with how many times you repeated yourself...
Just so that its very clear for you going forward, Dick and Larry aren't always up on email and list reading. In fact, the best way of getting an important message to them is to send an email, then follow up with a phone call.
Regarding the reservations, the Four Seas has a reservation book that they log the meetings/events for the restaurant. Usually before leaving one meeting, we would ensure they have the next one marked down. That said, things can change at the restaurant and they have the right to take the room if they need.
Also, I can't remember her name right now (Dick and/or Larry would know it), but there's a woman who speaks perfect english, and she's the one we usually speak with about room reservations.
Knowing that the room isn't available for October, I would ask the speaker if they can reschedule for November, I'm sure they would understand.
--michael
On Tue, 18 Oct 2005 3:45, Michael Paoli wrote:
Well, I'm rather certain I asked roughly week(s) or so ago on our "admin" list balug-admin-balug.org@lists.balug.org if we'd gotten confirmation on the "regular" meeting room, would have microphone, etc. I never got a response on that. I'd give a URL(s) to that item in the archives, but at present lists.balug.org. isn't pingable and isn't responding on TCP port 80.
I called the restaurant this Monday afternoon asking if BALUG had the 3rd Floor Banquet Facility: "The China Room" available and reserved for our regular meeting. Well, perhaps with some language issues and confusion, I seemed to get something that implied we had the room, but perhaps they might've got confused and thought I was some other party trying to reserve the room, or who knows what, ... though I did clearly and repeatedly mention and ask regarding BALUG, and regular monthly meeting we usually have in the 3rd Floor Banquet Facility: "The China Room", etc.
If we're sending relatively last minute stuff to the "announce" list that we don't have the larger room, and may not have AV capabilities and microphone and such, ... we might (rightly or wrongly) be scaring people off. Of course if we show up with 40 or more people (not infeasible, but 25 to 30 is probably more probable), that could be a fair bit of an "issue" if it is in fact the case that we don't have the 3rd Floor Banquet Facility: "The China Room" available (and AV hookup and microphone).
Okay, ... now lists.balug.org is responding again, here's the URL where I asked earlier: http://lists.balug.org/pipermail/balug-admin-balug.org/2005-September/000087...
This meeting's been fairly well publicized, so the turnout could be on the largish side (presumably a topic a fair number of folks are interested in, reasonable timing of earlier announcements to the BALUG announce lists, some mention on other lists, etc. ... I think I've also got at least 3 co-workers that I know of that are planning to attend too).
So, ... what can we do to reduce these communication SNAFUs?, e.g.: Last month there was nothing on the web site or sent to the lists about speaker (well, except one item that went out less than 7 hours before the meeting), so when I sent earlier "final" announcement out prior to the Sept. meeting, it indicated we had no speaker - then we have speaker show up at the meeting, indicating he'd confirmed apparently quite a while earlier. At the Sept. meeting, that we had a speaker was apparently a complete surprise to everyone (except the speaker himself) who showed up at the Sept. meeting. At the Sept. meeting, apparently no one - or at least no one that showed up at the meeting, was aware that the 3rd Floor Banquet Facility: "The China Room" wouldn't be available to us for that meeting (apparently they were working on some remodeling up there). I asked weeks ago (2005-09-30) regarding Oct. meeting and if we'll have 3rd Floor Banquet Facility: "The China Room" (and microphone and AV stuff). Until hours ago, I'd gotten no e-mail that addressed that. Based on observations that, excepting once, we'd always had our meeting on the 3rd floor, and prior assurances that we'd not be without microphone availability again - and also what response I got when I called the restaurant this Monday afternoon, I was working on the presumption that we'd have the 3rd Floor Banquet Facility: "The China Room", microphone, etc., available to us. Then less than 24 hours to the meeting, and we've got e-mail going out, including to the announce list, stating that we don't have the 3rd Floor Banquet Facility: "The China Room".
references/excerpts: http://lists.balug.org/pipermail/balug-announce-balug.org/2005-September/000... http://lists.balug.org/pipermail/balug-announce-balug.org/2005-September/000... http://lists.balug.org/pipermail/balug-admin-balug.org/2005-September/000087... http://lists.balug.org/pipermail/balug-announce-balug.org/2005-October/00004... http://lists.balug.org/pipermail/balug-talk-balug.org/2005-October/003509.ht...
Quoting Larry Platzek larryp@inow.com:
Dick Verna recieved a call this evening saying our usuall meeting room will not be available for the October meeting. We can meet in the main dining area. I know may/will have impact on A/V use I hope will still work without the projector. I think can still have a good meeting and see those who make it to the meeting!
We do have important change information, Will post after the meeting for those who do not make it to the meeting.
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